Program Officer – Ukraine | ReliefWeb

HOPE project is an international NGO of more than 900 committed staff and hundreds of volunteers working in more than 25 countries, responding to the world’s most pressing health challenges. Throughout our 60-year heritage, Project HOPE has treated millions of patients and provided over $3 billion worth of medicines to local healthcare organizations around the world. We’ve helped build hundreds of health programs from scratch and responded to humanitarian crises around the world.

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Summary of the program:

Project HOPE provides humanitarian assistance to internally displaced and conflict-affected people across Ukraine. The United States Agency for International Development (USAID) Office of Humanitarian Assistance has selected Project HOPE as an implementing partner for a project focused on providing specific support activities related to the health, protection and WASH in health facilities and social centers for displaced people. While Project HOPE will lead the majority of the activities, we also work in partnership with two specialist NGOs focusing on assistive technology as well as specialist water and sanitation work in hospitals. This position will be based in Dnipro, Ukraine. Local nationals only.

POSITION SUMMARY:

Program officer is to support the establishment of services in emergency situations. The Program Officer conducts and supports assessments, is responsible for the program development process with technical and support departments. He/she will act as a liaison between the program and HQ teams for the continued implementation and development of the program. He/she raises issues to make timely decisions if necessary. The Program Officer supports and manages, according to the staffing plan, the technical and essential contributions of the department, including finance, logistics and human resources, towards the improvement of the decisions and actions of the program. They support start-up activities; support the development of proposals, including budgets, logframes and detailed work plans. The Program Officer represents the HOPE Project at external meetings, liaises with local authorities, members of affected communities and collaborates with humanitarian actors.

MAIN RESPONSIBILITIES:

  • Support the start-up of new programs, in coordination with Country Office Program and Operations colleagues ensuring that Country Offices have all the necessary knowledge and tools to manage programs in accordance with donor regulations.
  • Monitor progress of grant and privately funded programs through monthly and quarterly review of internal project management tools – indicator tracking tables, financial pipelines, M&E reports, work plans, compliance trackers, etc. .
  • Work with the Program Manager to enter and manage country office data in the grants management system, once activated.
  • Liaise with existing donors of grant-funded programs, providing them with regular updates on project progress.
  • Support the drafting, review and finalization of internal and external narrative reports under the direction of the Director and Program Manager.
  • Coordinate the review and finalization of internal and external financial and inventory reports, with the Country Office and Finance Headquarters.
  • Support the Director and Program Manager in the management and monitoring of partners (grantees and sub-grantees), including reviewing reports and attending progress review meetings, as well as supporting the delivery of capacity building of partners.
  • Maintain a complete and accurate filing system for all active and closed grants and proposals submitted by Country Officers.
  • Coordinate with technical teams from the medical, protection and WASH sectors to ensure that project activities are carried out in a timely manner and in accordance with the overall project design and donor expectations.
  • Promote compliance with the grant management manual and support the program team to strengthen internal controls and risk mitigation mechanisms related to grant management, safeguards, human resources, finance, security and supply.
  • Other assigned duties.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in Business Administration or Project Management, International Development and/or in a relevant field of study.
  • 2-3 years of experience in program design and evaluation, including at least 2 years in developing countries or in a disadvantaged environment or an equivalent combination of education and experience.
  • Familiarity with international humanitarian operations, coordination structures and mandates of donors, UN agencies and other NGOs.
  • Solid experience in managing complex programmatic portfolios under tight deadlines.
  • Experience in emergency response.
  • Experience in developing strategies to transform emergency programs into long-term programs.
  • Strong interpersonal skills and commitment to humanitarian principles.
  • Fluent in English and local language (Ukrainian).
  • Essential computer skills (word, excel and internet).

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

The physical demands and characteristics of the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable people with disabilities to perform essential functions.

Physical requirements:

  • In performing the duties of this position, the employee must be mobile in an office environment and able to use standard office equipment.
  • Must be able to communicate orally and in writing and must be able to travel internationally.
  • Project HOPE employees may be required to travel or work in oblasts in Ukraine where working conditions are described as “difficult”.

Working environment:

  • Typical office environment with exposure to minimal noise level.
  • Emergency deployments may take place in resource-poor environments with austere living conditions.
  • Travel for extended periods may be by air and/or other modes of transportation.
  • HOPE Project employees may be required to travel or work in oblasts along or near the current conflict line in Ukraine.

Due to the large number of inquiries we receive, only candidates who have the required experience and qualifications for this position will be considered. No phone calls please.

However, as we are active worldwide in the field of public health, we may wish to keep your CV in our database for other/future opportunities, unless you tell us otherwise. .

Thank you very much for your interest in the HOPE project.

How to register

Please apply at the following link:

https://www.projecthope.org/job/program-officer-dnipro/

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